9 July 2025
Integrate Totara LMS with your business systems using Workato
Kenny McCormack
Senior Solutions Architect
Connect Totara LMS to your organisation’s key software and systems with Workato.
We’re excited to introduce a powerful new way to connect your Totara Learn learning management system (LMS) with the rest of your digital ecosystem.
The new Workato integration for Totara makes it easier to share data, communications and other information between your LMS and other systems.
Combining Totara and Workato will help you streamline employee onboarding, automate training reminders, or ensure accurate reporting by integrating with your business intelligence platform.
What is Workato?
Workato is a leading automation and integration platform that allows businesses to connect apps and automate workflows. It acts as a middleware, which means it sits between two other systems.
It provides secure links between Totara and other systems, such as HR software, CRM platforms, communication tools and more.
What systems can I connect to Totara using Workato?
There are already a wide range of Totara integrations available. Totara’s Workato adaptor enables you to easily build connections between your LMS and many other systems. These include:
Workday or BambooHR
Automate and sync user management by integrating Totara with your HR platform.
Shopify
Easily enrol users on the right courses by sharing e-commerce platform data on which courses they’ve bought.
Slack or Microsoft Teams
Quickly and automatically send training notifications to the messaging platforms your users are already using.
Power BI
Share data between your LMS and Power BI, or your preferred business intelligence platform, to enhance your learning reports.
Discover more about Totara
Download our Ultimate Guide to Totara to see how the platform would benefit your organisation.
Get the guideHow Workato works with Totara
Behind the scenes, the integration uses Totara’s GraphQL-based APIs. This creates secure, real-time communication between Totara and other systems. The result is instant, automated sharing of data between the apps and platforms that matter to your organisation.
Benefits of using Workata with Totara
Using Workata to connect Totara with other systems will bring a range of benefits to your LMS and your wider business. Some examples of where adopting Workato will help include:
Automating routine tasks
Cut time spent on manual data entry by automatically enrolling users into courses or sending reminders based on activity in other systems.
Keeping data in sync
Ensure user profiles, roles and progress are always up to date across all your platforms for greater consistency and more accurate data.
Reducing errors
Lower the risk of human mistakes causing disruption by using Workato’s built-in error handling and validation.
Saving time and resources
With workflows running in the background, your team can focus on what matters most.
Workato also adapts quickly to changing integration requirements, so you can add or update connections as needed.
Ready to connect your Totara LMS using Workato?
To integrate your Totara LMS with your business systems, just fill out the form and one of our technical experts will be in touch.
