02 August 2021

Kenny McCormack

Senior Solutions Architect

Build an LMS enrolment strategy to make it as easy as possible to get your learners signed up for the right courses.

We’ve previously looked at ways in which you can improve access to your LMS for learners. But once your learners are signed up to your LMS, how do they go about enrolling on relevant courses? To decide that you will need to set an LMS enrolment strategy.

There are two main approaches to an LMS enrolment strategy:

  • Direct enrolment: you allocate to learners the courses they need to complete.
  • Self-directed enrolment: your learners decide which courses they want to complete and enrol accordingly.

Direct enrolment and self-directed enrolment might be combined within your LMS enrolment strategy, but for now we’ll look at each approach separately.

 

Direct LMS enrolment strategy

A direct LMS enrolment strategy is a great way of ensuring all learners complete compliance or mandatory training relevant to their role. Your learning and development or HR team may carry out training needs analysis (TNA) to determine which learning needs to be allocated to users in particular roles. Training needs analysis is a process that identifies gaps between the employee training currently available and the training needs of your organisation. The purpose is to determine the most cost effective means of filling the training gaps identified within the analysis.

To do this effectively, your team will need to know and understand the different types of users who will be accessing your LMS and their learning requirements.

Allocating the right learning to the right users could be achieved by using details from their profile. This could be a job assignment reflecting their role or a custom user profile field. Using dynamic rules (Moodle Workplace), dynamic audiences (Totara) or third-party modules such as Profile Cohort (Moodle), each learner is enrolled on the required courses. In the case of Moodle Workplace and Totara, your dynamic rules/audiences may also assign programs or certifications as required learning.

A direct LMS enrolment strategy could also be created using integrations. This could be achieved through integrating an LMS and CRM or integrating an LMS and HR system. But it is most commonly used in the education sector, where an integration with the institution’s student management system allows for students to be directly enrolled on modules or courses that are part of their curriculum. This integration may involve standard web service APIs, database or flat file enrolment, or a custom plugin.

 

Self-directed LMS enrolment strategy

A self-directed LMS enrolment strategy takes the burden of allocating the right learners to the right courses off your organisation and gives responsibility to the individual learner. As we’ve already established, there are circumstances (mandatory training and compliance) where that might not be the best option.

In other cases, it empowers learners to take control of their learning and to follow their personal or professional interests.

For this LMS enrolment strategy to succeed, you will need to provide a course catalogue that can be easily searched and filtered by your learners. The quality of the metadata and tags will be crucial in ensuring learners can find what they’re looking for. Totara Learn’s catalogue is useful in this regard.

Self-directed enrolment also presents the opportunity to ask users to pay to enrol on courses. This could involve PayPal enrolment or enrolment via other payment gateway plugins, such as Stripe, via a third-party plugin. Learn more about LMS e-commerce options.

 

Talk to us about your LMS enrolment strategy

If you’ve still got questions about creating an LMS enrolment strategy, feel free to get in touch. Just fill out the form below and we’ll get back to you for a chat.

Request a callback.
It’s easy

We're Here to Help

Whether it's about upgrading your current platform, starting from scratch with an LMS of your choice or you need guidance on where to begin, we'll be happy to help!

Testimonials

Samsung Backstage, an LMS for retail staff

This year’s full platform refresh gives our users what they’ve been asking for and more: a significantly upgraded learning experience across web and app, bite-sized learning content that makes learning even more fun and engaging and a points system that rewards them for their investment in the platform. We’re really proud of this work, and we are excited to build on this year’s innovations going forward.

Mike Edwards

Retail & Contact Centre Director

Samsung Backstage Logo
A finance LMS for money transfer giant Western Union.

Sometimes you expect to be able to work with a platform straight out-of-the-box, but there are always quirks when it comes to adapting to your systems. Synergy Learning were instrumental for us in providing the development and consultancy we needed.

Tomas Lionikas

Senior Manager for Global Agent Training

Small WU Logo
NFRSLearn, an award-winning public sector LMS

We were impressed with the flexibility and the level of consultancy that Synergy Learning was able to provide. They were able to understand our requirements and create a user friendly learning portal for staff, and one that we can amend and be comfortable using without having to go back for minor changes.

Steve Wass

E-Learning Team

Save the Children's LMS, an example of an LMS for charities

Synergy Learning is always really responsive. The team is very approachable and communicative – they reach out to me a lot and stay in contact even when we don’t have ongoing work. Given a short deadline, they are always able to work to really tight timelines. They’re also very flexible when those timelines change.

Caroline Quane

Global Learning Technologies Manager

Healthcare LMS for NHS UHB

We would like to thank Synergy Learning for turning this project around so quickly. UHB is one of the largest teaching hospital trusts in England and we are at the forefront in the fight against COVID-19, along with our colleagues across the rest of the UK. We are very proud to be launching this platform in the West Midlands and hope it helps alleviate some of the worries I know many colleagues have.

Tracey Starkey-Moore

Deputy Director of Education

Samsung Backstage Logo
Small WU Logo